How to Send an Email with Signed Contract

Sending an email with a signed contract is a common task that many professionals need to do. Whether you`re a freelancer, business owner, or an employee, sending contracts via email is an efficient way to get the job done. However, it is important that you do it the right way to avoid any legal issues or misunderstandings. In this article, we will discuss the steps you need to take to send an email with a signed contract.

Step 1: Create the contract

Before you can send an email with a signed contract, you need to create the contract. The contract should include all the terms and conditions of the agreement. It should also include the signature of all parties involved. Once the contract is complete, you can save it as a PDF file.

Step 2: Get the signature

To send an email with a signed contract, you need to have a digital signature. There are many apps and software programs that can help you get a digital signature. Adobe Sign, DocuSign, and SignNow are some of the popular options. With these apps, you can create a signature and add it to your contract.

Step 3: Save the contract with the signature

Once you have the signature, save the contract as a PDF file with the signature included. This is important because you want to make sure that the signature is visible and can`t be tampered with. You can use Adobe Acrobat or any other PDF editor to add the signature to the contract.

Step 4: Send the email

Now that you have the signed contract saved as a PDF file, you can send the email. Attach the contract to the email and make sure to include a clear subject line and body text. In the subject line, make sure to include the contract`s purpose, such as “Contract for Services Agreement.” In the body text, you should include a brief message introducing the contract and what it entails. You should also include instructions on how to sign the contract.

Step 5: Follow up

After sending the email, it`s important to follow up with the recipient. You can do this by sending a polite email asking if they received the contract and have any questions or concerns. This will help ensure that the recipient has received the contract and is aware of its terms.

Conclusion

Sending an email with a signed contract is a straightforward process that requires attention to detail. By following the steps outlined above, you can ensure that the contract you send is legally binding and clear for all parties involved. Remember to use a digital signature, save the contract as a PDF file, and follow up with the recipient to ensure that everything is in order.